How to Avoid Overload as a Manager
We all hate to admit we are struggling to cope. Professional people have the ability to get through a huge volume of work but it is easy to become overloaded if we aren’t disciplined with ourselves, our time and our ability to say “no”. So how can you avoid manager overload? These top tips will help you.
How many times have you left work and wondered what happened to the last eight hours! Very few people have spare time on their hands at work and we all know that workloads will expand to fill the time available. It is, therefore, important to be realistic and set yourself some boundaries. These may relate to the number of hours worked, how much work you take home, how many meetings you attend, how much uninterrupted time you need etc..
FOCUS ON PRIORITIES
There is always a huge amount to be done but not everything is a priority. When you are feeling overwhelmed with the sheer volume of tasks needing your attention – take a step back and set clear priorities, review what can be delegated and make sure you are doing the right work. Avoid multi-tasking – it does not work! Focus your full attention on one thing at a time.
LEARN TO SAY “NO”
Of course, you don’t want to let people down or say “no” to a colleague or a client, but there is nothing worse than saying “yes” or agreeing on a deadline and then not delivering. Learn to say “no” (or “not now”) in an assertive but positive way. People may be disappointed, but they will appreciate your honesty.
UTILISE YOUR TEAM
Delegation is a skill many managers struggle with. Everyone will say that they are busy but take a real look at your team and analyse the time and resource you have available. It may well be quicker to do something yourself but you have a responsibility to provide your team with the opportunity to develop new skills. (Take some time to review other Z365 content on delegation in Time Management.)
RECHARGE THE BATTERIES
Take the time to recharge your batteries throughout the day to stay at your peak performance. Go for a walk, practice short mindfulness techniques, stop and take a few deep breaths.
Whilst we all want to be superhuman, we are often totally unrealistic about what we can do in the time available. Set a realistic results list for the day that stretches you, is challenging, but does not set you up to fail.
It doesn’t matter how brilliant you are – there are only 24 hours in a day and you can’t change that! It is easy to get overloaded, stressed out and as a result, see a huge dip downwards in your performance. Be alert to avoid manager overload.